Bay Area IP

Service

Confirmation : PCT Getting Started

Greetings, 

We would like to take this opportunity to welcome you to Bay Area Intellectual Property Group, LLC (Bay Area IP or BAIP).  We are available to assist you at each step through the process towards our filing your PCT patent application.  Please do not ever hesitate to contact us with any questions or concerns that may come up from time to time.  In general, however, if you do not get a response to your email within 3 days it may have either gotten buried in the 100's of emails we receive daily, or we may have improperly prioritized our response time.  If your email relates to something very urgent, then please put "*** URGENT**" in the beginning of the subject line.  In any case, if you have a matter that we am not responding to fast enough (give us at least 2-3 days if not urgent), please resend the email so we know it is important to promptly reply, and if that does not work then please call us directly. 
 
NOTICE: To avoid problems, confusion, and delays, please always put your (soon to be assigned) case number  subject line of all emails you send to us.  Similarly, if there is more than one person on your project, please assign only one point of contact (POC) to us.  We can only deal effectively and efficiently with one POC.  Once you decide who the POC will be, please advise us so that we will update our system to recognize that person and email address.
 
[NOTE: To avoid (significant) delays and/or ERRORS, ALL INVENTION SUBMISSIONS MUST BE EMAILED TO THE FOLLOWING ADDRESS: docketing@bayareaip.com, and put "submission for PCT application" in the subject line.  
 
NOTICE: If this patent case has any kind of deadline within the next 60 days then we MUST receive the required PCT related information (as instructed below) for our work no later than 2 weeks before the deadline (or sooner unless otherwise elsewhere indicated).  Otherwise, our meeting your deadline may be on a best-efforts basis.

NOTE: for the standard PCT preparation and filing service, we DO NOT review or revise or substantially modify in any way the original text of the patent application/disclosure you submit to us for PCT filing.  If you desire such additional work, please let us know and we can quote you accordingly.

To start work, we require the following:
  1. full legal contact info (name, address, phone, FAX, etc.) for all inventors and any assignees (e.g., company),
  2. an indication of which are owners too (if any) to be designated as applicants in the PCT application,
  3. editable MS WORD doc copy of the lanew test patent specification/claims filed for the patent, and the lanew test corresponding drawings filed, or your indication to use files we may already have (e.g., if we filed your parent case). 
  4. Indicate which drawing Figure should be used by the PCT office for the cover page of the PCT publication; i.e., which Figure is the simplest, most representative figure showing the invention.
NOTICE: There will be an additional $100 charge (per case) if we are not provided editable MS WORD docs for the patent specification (e.g., if you submit only PDFs) because there are many conversion errors and formatting problems that occur when converting from PDF to MS WORD, which is required due to the extensive reformatting PCT requirements.  Moreover, if we are provided any other format than ASCII text editable MS WORD docs then we are NOT responsible for any such conversion errors and you MUST carefully scrutinize the PCT spec we send you for any such errors, and your signing the PCT request form is an acknowledgement that you have done so and either found problems or sent us a revision correcting any and all such errors.

To begin the process, please download the service agreement required to engage us for work by click on one of the following links that matches the number of inventors/owners in the patent (NOTE: if you use WORD 2007 or newer, let us  know and we will send it to you in the new "docx" format): 

http://www.bayareaip.com/forms/TOS_1_inventor.doc          (Service Agreement for 1 inventor)

http://www.bayareaip.com/forms/TOS_2_inventors.doc         (Service Agreement for 2 inventors)
http://www.bayareaip.com/forms/TOS_3_inventors.doc         (Service Agreement for 3 inventors)
http://www.bayareaip.com/forms/TOS_4_inventors.doc         (Service Agreement for 4 inventors)

Let us know if there are more inventors in your case and we'll send you the proper TOS.

Given that you have paid electronically, you may FAX or email a copy (including all pages) to docketing@bayareaip.com now to get your case docketed, then after we approve it, please soon snail mail in the original. Note that while we can intitially docket a case with a soft copy (e.g., FAX or scan), actual patent work requires the hardcopy.  Please note that all inventors and assignees in the patent must sign/date (and initial all of the pages) the service agreement.

If you have any problems accessing the files, let us know, and we will send it to you as as an email attachment instead.  Downloading is usually less problematic.

 Thank you,
PCT Docketing Support,
Bay Area Intellectual Property Group, LLC
   
P.O. Box 210459
San Francisco CA, 94121-0459
Phone:      (415) 515-3005
Facsimile:  (775) 402-1238
Web:        www.BayAreaIP.com
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